Guide for Authors
To submit a manuscript please go to https://www.editorialmanager.com/OPHTHA/default.aspx. This site is also available through http://www.aaojournal.org/ or the American Academy of Ophthalmology at http://www.aao.org/.
Submission Types
Submissions are divided up into the Article Types listed below. Please select the appropriate Article Type to start the submission. Please be aware that Ophthalmology will only infrequently consider basic science manuscripts, clinical trial baseline data and methods manuscripts, or clinical case reports.
Manuscripts – A “typical” submission; a manuscript that does not fall into any of the following categories:
AAO Meeting Paper – A manuscript based on material that has or will be presented at an American Academy of Ophthalmology Annual Meeting. Ophthalmology has right of first refusal on these manuscripts.
Correspondence – Comments by readers about articles that have been published in Ophthalmology within 6 months of its online posting. Please see specific criteria for submission in the Correspondence section of this Guide.
Editorial – Typically by invitation from the Editor-in-Chief. Please see specific criteria for submission in the Editorial section of this Guide.
Systematic Review or Meta-analysis – Please see specific criteria for submission in the Systematic Review/ Meta-analysis in this Guide.
Translational Science Reviews – Typically by invitation from the Editorial Board. Please see specific criteria for submission in the Translational Science Reviews section of this Guide.
Report-Invited – Typically by invitation from the Editorial Board. Please see specific criteria for submission in the Reports section of this Guide.
Pictures & Perspectives – Photographs, photomicrographs, radiologic or other imaging studies, or procedural illustrations that depict novel features of clinically important entities. If accepted, the images will publish when space permits, and as a result it may take several months before they appear in print.
Contact Information
If you have questions about the submission process, please contact the Editorial Office by email at aaojournal@aao.org or by phone at 415-447-0261. If you are having trouble logging in to Editorial Manager, please visit https://service.elsevier.com/app/answers/detail/a_id/28452/supporthub/publishing/kw/editorial+manager/ for more information or contact support@elsevier.com.
Communication about manuscripts occurs primarily through email and only with corresponding authors, so it is important for authors to keep their contact information (address, institution, phone numbers, and email address) current in Editorial Manager.
User Name and Password
Editorial Manager is used for processing all submissions and relies on correct e-mail addresses for all authors and reviewers. Your user name and password are the same regardless of your role as author or reviewer.
Duplicate registrations create substantial problems. Please follow the steps below to update important information. Be sure to save any changes by clicking “Update” or “Submit” as appropriate before exiting. Please do not register a second time, if you believe your information is already in the system.
IF YOU KNOW YOUR USER NAME AND PASSWORD:
Log into the home page https://www.editorialmanager.com/OPHTHA/default.aspx using your user name and password and hit enter or click “Author Login”
Click “Update My Information” in the top left corner of the screen and review your contact information. Only one e-mail address can be listed. Please be sure you use an e-mail that you frequently check and is the least likely to change should you relocate to a new institution. Here you can update all your current contact information and change your password. Please remember to click “Submit” to save changes before closing the window.
Change data as needed – Be sure to click “Submit” on the bottom of the page.
We greatly appreciate you taking the time to update your information.
If you do not know your user name and password but believe you are in the system, please do the following:
Go to Editorial Manager https://www.editorialmanager.com/OPHTHA/default.aspx
Click on “Send Login Details” and enter your e-mail address you believe to be registered in the system. If you are already in the system, it will notify you via e-mail to reset your password.
If you have changed your e-mail address recently and Editorial Manager does not recognize you, we suggest you also try entering in your previous e-mail address so that you do not generate duplicate registrations within the system.
If you have never registered as an author or reviewer:
If you have never been in the system in any role (author or reviewer) go to the home page at https://www.editorialmanager.com/OPHTHA/default.aspx click on “Register Now” and follow the steps provided on the website.
If for any reason you cannot access your information or are not sure if you are in the system, please send an e-mail to aaojournal@aao.org with your first name, last name, city and state or city and country as appropriate and your new e-mail address. The Editorial office can verify if you have an existing account.
Author Checklist
Please ensure that the following items have been done prior to logging into Editorial Manager:
___ Designate one author as the corresponding author with contact details.
___ If the paper was previously rejected by another journal, please prepare and submit copies of the reviews and your responses to them in the Cover Letter.
___ Provide at least 4-12 Taxonomy topics on the submission form.
When uploading files, please make certain that:
___ Précis is 35 words or fewer and uploaded as the “Highlights” file.
___ Manuscript file contains a title page.
___ Manuscript file contains an abstract.
___ Manuscript file contains continuous line numbering.
___ Figures and tables are not embedded in the manuscript file; submit figures and tables as separate files.
___ Abstract conforms to the journal’s structured format.
___ Figures are in tiff format.
___ Tables include titles, brief description, and footnotes.
___ Online-only figures/tables are in PDF and properly labeled. Appropriate callouts are added to the manuscript file.
Acceptable File types are used (https://www.elsevier.com/__data/promis_misc/OPHTHA_Listofacceptablefiletypes.docx).
Further considerations:
___ Use the active voice when writing the manuscript.
___ Spell out acronyms.
___ Spell-check and grammar-check your manuscript prior to submission.
___ Ensure that references are in the correct AMA style format.
___ Make certain that all references are cited in the text.
___ Obtain permission for use of copyrighted material from other sources.
Downloadable Forms
Contributorship Form
ICMJE Conflict of Interest/Financial Disclosure
Reviewers
CME Credit Request for Manuscript Review
Other
Consort Agreement for a Randomized Controlled Trial
Cover Art Copyright Assignment
Pictures & Perspectives Copyright
Submission declaration and verification
Submission of an article implies that the work described has not been published previously (except in the form of an abstract, a published lecture or academic thesis, see 'Multiple, redundant or concurrent publication' for more information), that it is not under consideration for publication elsewhere, that its publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out, and that, if accepted, it will not be published elsewhere in the same form, in English or in any other language, including electronically without the written consent of the copyright-holder. To verify originality, your article may be checked by the originality detection service Crossref Similarity Check.
Elsevier supports responsible sharing
Find out how you can share your research published in Elsevier journals.
Guide to Uploading Files
Once files are uploaded, please place them in the correct order for the submission PDF by clicking the “Update File Order” button. The system will create a PDF of your uploaded files for your approval before completing the submission. If necessary, you may exit the system and return to approve the submission at your convenience. Please review your submission and approve it, or, if necessary, make corrections and repeat the process until you are satisfied. Incorrect file formats or missing components will prevent the PDF of your submission from building. If any changes are required to the uploaded files, you will need to remove the original file and upload a new file with your corrections. Changes cannot be made to files once they have been uploaded into the system. At the last step, when you are ready to approve the submission and click “Approve Submission” you must also agree to the Ethics in Publishing statement. A link is provided to the statement and you agree to it by checking the box.
A Manuscript Number will be assigned during the submission process. Please use this number in all communications regarding your submission.
Copyright
Upon acceptance of an article, authors will be asked to complete a 'Journal Publishing Agreement' (for more information on this and copyright, see https://www.elsevier.com/copyright). An e-mail will be sent to the corresponding author confirming receipt of the manuscript together with a 'Journal Publishing Agreement' form or a link to the online version of this agreement.
Subscribers may reproduce tables of contents or prepare lists of articles including abstracts for internal circulation within their institutions. Permission of the Publisher is required for resale or distribution outside the institution and for all other derivative works, including compilations and translations (please consult https://www.elsevier.com/permissions). If excerpts from other copyrighted works are included, the author(s) must obtain written permission from the copyright owners and credit the source(s) in the article. Elsevier has preprinted forms for use by authors in these cases: please consult https://www.elsevier.com/permissions.
Author rights
As an author you (or your employer or institution) have certain rights to reuse your work. For more information see https://www.elsevier.com/copyright.
Funding body agreements and policies
Elsevier has established a number of agreements with funding bodies which allow authors to comply with their funder's open access policies. Some authors may also be reimbursed for associated publication fees. To learn more about these agreements please visit https://www.elsevier.com/fundingbodies
After acceptance, open access papers will be published under a noncommercial license. For authors requiring a commercial CC BY license, you can apply after your manuscript is accepted for publication.
Open Access
This journal offers authors a choice in publishing their research:
Open access
• Articles are freely available to both subscribers and the wider public with permitted reuse
• An open access publication fee is payable by authors or on their behalf (e.g., by their research funder or institution)
Subscription
• Articles are made available to subscribers as well as developing countries and patient groups through our universal access programs.
Regardless of how you choose to publish your article, the journal will apply the same peer-review criteria and acceptance standards.
For open access articles, permitted third party (re)use is defined by the following Creative Commons user licenses:
Creative Commons Attribution-NonCommercial-NoDerivs (CC BY-NC-ND)
This license allows others to distribute and copy the article for non-commercial purposes or include in a collective work (such as an anthology) as long as authors are properly credited and the article is not altered or modified.
The open access publication fee for this journal is USD 3300, excluding taxes. Learn more about Elsevier's pricing policy: https://www.elsevier.com/openaccesspricing.
This journal has an embargo period of 12 months.
Use of inclusive language
Inclusive language acknowledges diversity, conveys respect to all people, is sensitive to differences, and promotes equal opportunities. Content should make no assumptions about the beliefs or commitments of any reader; contain nothing which might imply that one individual is superior to another on the grounds of age, gender, race, ethnicity, culture, sexual orientation, disability or health condition; and use inclusive language throughout. Authors should ensure that writing is free from bias, stereotypes, slang, reference to dominant culture and/or cultural assumptions. We advise to seek gender neutrality by using plural nouns ("clinicians, patients/clients") as default/wherever possible to avoid using "he, she," or "he/she." We recommend avoiding the use of descriptors that refer to personal attributes such as age, gender, race, ethnicity, culture, sexual orientation, disability or health condition unless they are relevant and valid. These guidelines are meant as a point of reference to help identify appropriate language but are by no means exhaustive or definitive.
Open access
Please visit our Open Access page for more information.
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