Manuscript Submission Guidelines: Australasian Psychiatry
This Journal is a member of the Committee on Publication Ethics.
This Journal recommends that authors follow the Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals formulated by the International Committee of Medical Journal Editors (ICMJE).
Please read the guidelines below then visit the Journal’s submission site http://mc.manuscriptcentral.com/iapy to upload your manuscript. Please note that manuscripts not conforming to these guidelines may be returned.
Word limit is restricted to 2000 words (including abstract and references; excluding tables and figures), and a separate title page to be uploaded.
Only manuscripts of sufficient quality that meet the aims and scope of Australasian Psychiatry will be reviewed.
There are no fees payable to submit or publish in this journal.
As part of the submission process you will be required to warrant that you are submitting your original work, that you have the rights in the work, that you are submitting the work for first publication in the Journal and that it is not being considered for publication elsewhere and has not already been published elsewhere, and that you have obtained and can supply all necessary permissions for the reproduction of any copyright works not owned by you, that you are submitting the work for first publication in the Journal and that it is not being considered for publication elsewhere and has not already been published elsewhere. Please see our guidelines on prior publication and note that Australasian Psychiatry does not accept submissions of papers that have been posted on pre-print servers.
If you have any questions about publishing with SAGE, please visit the SAGE Journal Solutions Portal
1. What do we publish?
1.1 Aims & Scope
Before submitting your manuscript to Australasian Psychiatry please ensure you have read the Aims & Scope.
1.2 Article Types
The journal accepts submissions, presented as original research, limited to 2,000 words including abstract and references; reviews; descriptions of innovative services; comments on policy, history, politics, economics, training, ethics and the Arts as they relate to mental health and mental health services; statements of opinion; and letters. RANZCP trainees who are submitting their Scholarly Project are encouraged to tick "RANZCP Scholarly Project" to indicate to readers that their paper has arisen from a Scholarly Project. Book reviews are commissioned by the Editor, but potential reviewers may suggest suitable books for review. Letters/correspondence have a word limit of 500 words (including references). Both book reviews and letters must have no more than five references. A section of the journal provides information on RANZCP business and related matters. Submitted articles are accepted for further consideration by the Editor on the condition that the authors may be expected to review another submission to the journal.
Case reports or case material: Although the journal no longer accepts single case reports as full articles, where case descriptions are included, e.g. as vignettes or letters to the Editor, patient confidentiality must be strictly observed. Authors must confirm, in the article, that all identifying information has been removed/altered, and that written informed consent has been obtained from the patient for the material that is presented.
If you wish to discuss the content or suitability of your article, please contact the Editor, Bill Brakoulias, via email: vlasios.brakoulias@health.nsw.gov.au
1.3 Writing your paper
The SAGE Author Gateway has some general advice and on how to get published, plus links to further resources.
1.3.1 Basic article structure and format
Title page: The title of the paper should not exceed two lines. The title page should also include the full names, affiliations and position titles of all authors, and a contact address, telephone number, fax number and email address for the corresponding author.
Structured abstracts (i.e. Summary): A summary of the paper must be in the form of a structured abstract (maximum of 200 words) using the following headings: Objective, Method, Results and Conclusions. In the case of articles that are primarily opinion pieces, the abstract should have the headings Objective and Conclusions. This Abstract/Summary MUST be included in the main manuscript file, after the title page but before the key words and the main text.
Key words: Up to five key words should be provided after the Conclusions section of the abstract. These key words MUST be included in the main manuscript file uploaded for consideration. They should be placed after the abstract but before the main text starts.
Case reports or case material: Where case descriptions are included, patient confidentiality must be strictly observed. Authors must confirm, in the accompanying letter to the Editor and in the article, that all identifying information has been removed/altered, and that written consent has been obtained from the patient for submission of the report.
Pejorative language: Do not use pejorative labels like ‘schizophrenics’, ‘psychotics’ and ‘neurotics’. Instead, refer to ‘patients with schizophrenia’, etc.
Abbreviations: Abbreviations should in general be avoided. However, phrases may be abbreviated if their shortened form is widely known and they are used repeatedly (e.g. CNS, CSF, MAOI). When first used in the text, they must be spelt out in full followed by the abbreviation in parentheses.
Tables: Tables should be consecutively numbered in Arabic numerals with each table presented on a separate page at the end of the article.
Formatting: There should be no more than three levels of headings. Do not indent the first sentence of paragraphs. A single space only should be placed between a full stop and the beginning of the next sentence in a paragraph. Do not use enforced page breaks or any other enforced spacing apart from paragraph marks, and use only single paragraph marks between paragraphs.
1.3.2 Make your article discoverable
When writing up your paper, think about how you can make it discoverable. The title, keywords and abstract are key to ensuring readers find your article through search engines such as Google. For information and guidance on how best to title your article, write your abstract and select your keywords, have a look at this page on the Gateway: How to Help Readers Find Your Article Online.
2. Editorial policies
2.1 Peer review policy
Papers will be sent for anonymous review by at least two reviewers who will either be members of the Editorial Board or others of similar standing in the field. To ensure the peer review process remains anonymous, please do not include any names or contact information in the main body of the text; this information should be included on the title page (see section 1.3.1 above). In order to shorten the review process and respond quickly to authors the Editors may triage a submission and come to a decision without sending the paper for external review.
As part of the submission process you will be asked to provide the names of two peers who could be called upon to review your manuscript. Recommended reviewers should be experts in their fields and should be able to provide an objective assessment of the manuscript. Please be aware of any conflicts of interest when recommending reviewers. Examples of conflicts of interest include (but are not limited to) the below:
The reviewer should have no prior knowledge of your submission
The reviewer should not have recently collaborated with any of the authors
Reviewer nominees from the same institution as any of the authors are not permitted
Please note that the Editors are not obliged to invite/reject any recommended/opposed reviewers to assess your manuscript.
2.2 Authorship
Papers should only be submitted for consideration once consent is given by all contributing authors. Those submitting papers should carefully check that all those whose work contributed to the paper are acknowledged as contributing authors.
The list of authors should include all those who can legitimately claim authorship. This is all those who:
Made a substantial contribution to the concept or design of the work; or acquisition, analysis or interpretation of data,
Drafted the article or revised it critically for important intellectual content,
Approved the version to be published,
Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content.
Authors should meet the conditions of all of the points above. When a large, multicentre group has conducted the work, the group should identify the individuals who accept direct responsibility for the manuscript. These individuals should fully meet the criteria for authorship.
Acquisition of funding, collection of data, or general supervision of the research group alone does not constitute authorship, although all contributors who do not meet the criteria for authorship should be listed in the Acknowledgments section. Please refer to the International Committee of Medical Journal Editors (ICMJE) authorship guidelines for more information on authorship.
2.3 Acknowledgements
All contributors who do not meet the criteria for authorship should be listed in an Acknowledgements section. Examples of those who might be acknowledged include a person who provided purely technical help, or a department chair who provided only general support.
2.3.1 Third party submissions
Where an individual who is not listed as an author submits a manuscript on behalf of the author(s), a statement must be included in the Acknowledgements section of the manuscript and in the accompanying cover letter. The statements must:
• Disclose this type of editorial assistance – including the individual’s name, company and level of input
• Identify any entities that paid for this assistance
• Confirm that the listed authors have authorized the submission of their manuscript via third party and approved any statements or declarations, e.g. conflicting interests, funding, etc.
Where appropriate, SAGE reserves the right to deny consideration to manuscripts submitted by a third party rather than by the authors themselves.
2.3.2 Writing assistance
Individuals who provided writing assistance, e.g. from a specialist communications company, do not qualify as authors and so should be included in the Acknowledgements section. Authors must disclose any writing assistance – including the individual’s name, company and level of input – and identify the entity that paid for this assistance.
It is not necessary to disclose use of language polishing services.
Please supply any personal acknowledgements separately to the main text to facilitate anonymous peer review.
2.4 Funding
Australasian Psychiatry requires all authors to acknowledge their funding in a consistent fashion under a separate heading. Please visit the Funding Acknowledgements page on the SAGE Journal Author Gateway to confirm the format of the acknowledgment text in the event of funding, or state that: This research received no specific grant from any funding agency in the public, commercial, or not-for-profit sectors.
2.5 Declaration of conflicting interests
It is the policy of Australasian Psychiatry to require a declaration of conflicting interests from all authors enabling a statement to be carried within the paginated pages of all published articles.
Please ensure that a ‘Declaration of Conflicting Interests’ statement is included at the end of your manuscript, after any acknowledgements and prior to the references. If no conflict exists, please state that ‘The Author(s) declare(s) that there is no conflict of interest’. For guidance on conflict of interest statements, please see the ICMJE recommendations here.
2.6 Research ethics and patient consent
Medical research involving human subjects must be conducted according to the World Medical Association Declaration of Helsinki.
Submitted manuscripts should conform to the ICMJE Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals, and all papers reporting animal and/or human studies must state in the methods section that the relevant Ethics Committee or Institutional Review Board provided (or waived) approval. Please ensure that you have provided the full name and institution of the review committee, in addition to the approval number.
For research articles, authors are also required to state in the methods section whether participants provided informed consent and whether the consent was written or verbal.
Information on informed consent to report individual cases or case series should be included in the manuscript text. A statement is required regarding whether written informed consent for patient information and images to be published was provided by the patient(s) or a legally authorized representative. Please do not submit the patient’s actual written informed consent with your article, as this in itself breaches the patient’s confidentiality. The Journal requests that you confirm to us, in writing, that you have obtained written informed consent but the written consent itself should be held by the authors/investigators themselves, for example in a patient’s hospital record. The confirmatory letter may be uploaded with your submission as a separate file.
Please also refer to the ICMJE Recommendations for the Protection of Research Participants.
All research involving animals submitted for publication must be approved by an ethics committee with oversight of the facility in which the studies were conducted.
2.7 Clinical trials
Australasian Psychiatry conforms to the ICMJE requirement that clinical trials are registered in a WHO-approved public trials registry at or before the time of first patient enrolment as a condition of consideration for publication. However, consistent with the AllTrials campaign, retrospectively registered trials wil be considered if the justification for late registration is acceptable The trial registry name and URL, and registration number must be included at the end of the abstract.
2.8 Reporting guidelines
The relevant EQUATOR Network reporting guidelines should be followed depending on the type of study. For example, all randomized controlled trials submitted for publication should include a completed CONSORT flow chart as a cited figure and the completed CONSORT checklist should be uploaded with your submission as a supplementary file. Systematic reviews and meta-analyses should include the completed PRISMA flow chart as a cited figure and the completed PRISMA checklist should be uploaded with your submission as a supplementary file. The EQUATOR wizard can help you identify the appropriate guideline.
Other resources can be found at NLM’s Research Reporting Guidelines and Initiatives.
2.9 Research Data
SAGE acknowledges the importance of research data availability as an integral part of the research and verification process for academic journal articles.
Australasian Psychiatry requests all authors submitting any primary data used in their research articles alongside their article submissions to be published in the online version of the journal, or provide detailed information in their articles on how the data can be obtained. This information should include links to third-party data repositories or detailed contact information for third-party data sources. Data available only on an author-maintained website will need to be loaded onto either the journal’s platform or a third-party platform to ensure continuing accessibility.
Examples of data types include but are not limited to statistical data files, replication code, text files, audio files, images, videos, appendices, and additional charts and graphs necessary to understand the original research. The editor may consider limited embargoes on proprietary data. The editor can also grant exceptions for data that cannot legally or ethically be released. All data submitted should comply with Institutional or Ethical Review Board requirements and applicable government regulations.
3. Publishing Policies
3.1 Publication ethics
SAGE is committed to upholding the integrity of the academic record. We encourage authors to refer to the Committee on Publication Ethics’ International Standards for Authors and view the Publication Ethics page on the SAGE Author Gateway.
3.1.1 Plagiarism
Australasian Psychiatry and SAGE take issues of copyright infringement, plagiarism or other breaches of best practice in publication very seriously. We seek to protect the rights of our authors and we always investigate claims of plagiarism or misuse of published articles. Equally, we seek to protect the reputation of the journal against malpractice. Submitted articles may be checked with duplication-checking software. Where an article, for example, is found to have plagiarised other work or included third-party copyright material without permission or with insufficient acknowledgement, or where the authorship of the article is contested, we reserve the right to take action including, but not limited to: publishing an erratum or corrigendum (correction); retracting the article; taking up the matter with the head of department or dean of the author's institution and/or relevant academic bodies or societies; or taking appropriate legal action.
3.1.2 Prior publication
If material has been previously published it is not generally acceptable for publication in a SAGE journal. However, there are certain circumstances where previously published material can be considered for publication. Please refer to the guidance on the SAGE Author Gateway or if in doubt, contact the Editor at the address given below.
3.2 Contributor's publishing agreement
Before publication, SAGE requires the author as the rights holder to sign a Journal Contributor’s Publishing Agreement. SAGE’s Journal Contributor’s Publishing Agreement is an exclusive licence agreement which means that the author retains copyright in the work but grants SAGE the sole and exclusive right and licence to publish for the full legal term of copyright. Exceptions may exist where an assignment of copyright is required or preferred by a proprietor other than SAGE. In this case copyright in the work will be assigned from the author to the society. For more information please visit the SAGE Author Gateway.
3.3 Open access and author archiving
Australasian Psychiatry offers optional open access publishing via the SAGE Choice programme. For more information on Open Access publishing options at SAGE please visit SAGE Open Access. For information on funding body compliance, and depositing your article in repositories, please visit SAGE’s Author Archiving and Re-Use Guidelines and Publishing Policies.
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