Guide for Authors
The European Journal of Obstetrics & Gynecology and Reproductive Biology has an open access mirror journal, The European Journal of Obstetrics & Gynecology and Reproductive Biology: X.
The European Journal of Obstetrics & Gynecology and Reproductive Biology is the leading general clinical journal covering all European countries. It publishes peer reviewed original research articles, expert opinions and reviews, and also news, book reviews and biographical, historical and educational articles. Fields covered include obstetrics, prenatal diagnosis, materno-fetal medicine, perinatology, general gynecology, gynecologic oncology, uro-gynecology, reproductive medicine, infertility, reproductive endocrinology, sexual medicine and reproductive ethics. It provides a forum for scientific and clinical professional communication in obstetrics and gynecology throughout Europe and the world.
Editorial policies
The following articles will be considered for publication: original research articles, review articles, expert opinions and letters to the Editor - brief communications (formerly case reports).
Submission of an article implies that the work described has not been published previously (except in the form of an abstract or as part of a published lecture or academic thesis), that it is not under consideration for publication elsewhere, that its publication is approved by all Authors and tacitly or explicitly by the responsible authorities where the work was carried out, and that, if accepted, it will not be published elsewhere in the same form, in English or in any other language, without written consent of the Publisher.
Upon acceptance of an article, authors will be asked to complete a 'Journal Publishing Agreement' (see more information on this). An e-mail will be sent to the corresponding author confirming receipt of the manuscript together with a 'Journal Publishing Agreement' form or a link to the online version of this agreement.
Subscribers may reproduce tables of contents or prepare lists of articles including abstracts for internal circulation within their institutions. Permission of the Publisher is required for resale or distribution outside the institution and for all other derivative works, including compilations and translations. If excerpts from other copyrighted works are included, the author(s) must obtain written permission from the copyright owners and credit the source(s) in the article. Elsevier has preprinted forms for use by authors in these cases.
Articles must be written in English. Authors whose native language is not English are requested to have their manuscripts checked for linguistic correctness before submission.
Submission checklist
You can use this list to carry out a final check of your submission before you send it to the journal for review. Please check the relevant section in this Guide for Authors for more details.
Ensure that the following items are present:
One author has been designated as the corresponding author with contact details:
• E-mail address
• Full postal address
All necessary files have been uploaded:
Manuscript:
• Include keywords
• All figures (include relevant captions)
• All tables (including titles, description, footnotes)
• Ensure all figure and table citations in the text match the files provided
• Indicate clearly if color should be used for any figures in print
Graphical Abstracts / Highlights files (where applicable)
Supplemental files (where applicable)
Further considerations
• Manuscript has been 'spell checked' and 'grammar checked'
• All references mentioned in the Reference List are cited in the text, and vice versa
• Permission has been obtained for use of copyrighted material from other sources (including the Internet)
• A competing interests statement is provided, even if the authors have no competing interests to declare
• Journal policies detailed in this guide have been reviewed
• Referee suggestions and contact details provided, based on journal requirements
Ethics in publishing
Please see our information pages on Ethics in publishing and Ethical guidelines for journal publication.
Declaration of interest
All authors must disclose any financial and personal relationships with other people or organizations that could inappropriately influence (bias) their work. Examples of potential competing interests include employment, consultancies, stock ownership, honoraria, paid expert testimony, patent applications/registrations, and grants or other funding. Authors must disclose any interests in two places: 1. A summary declaration of interest statement in the title page file (if double anonymized) or the manuscript file (if single anonymized). If there are no interests to declare then please state this: 'Declarations of interest: none'. 2. Detailed disclosures as part of a separate Declaration of Interest form, which forms part of the journal's official records. It is important for potential interests to be declared in both places and that the information matches. More information.
Submission declaration
Submission of an article implies that the work described has not been published previously (except in the form of an abstract, a published lecture or academic thesis, see 'Multiple, redundant or concurrent publication' for more information), that it is not under consideration for publication elsewhere, that its publication is approved by all authors and tacitly or explicitly by the responsible authorities where the work was carried out, and that, if accepted, it will not be published elsewhere in the same form, in English or in any other language, including electronically without the written consent of the copyright-holder.
Preprints
Please note that preprints can be shared anywhere at any time, in line with Elsevier's sharing policy. Sharing your preprints e.g. on a preprint server will not count as prior publication (see 'Multiple, redundant or concurrent publication' for more information).
Use of inclusive language
Inclusive language acknowledges diversity, conveys respect to all people, is sensitive to differences, and promotes equal opportunities. Content should make no assumptions about the beliefs or commitments of any reader; contain nothing which might imply that one individual is superior to another on the grounds of age, gender, race, ethnicity, culture, sexual orientation, disability or health condition; and use inclusive language throughout. Authors should ensure that writing is free from bias, stereotypes, slang, reference to dominant culture and/or cultural assumptions. We advise to seek gender neutrality by using plural nouns ("clinicians, patients/clients") as default/wherever possible to avoid using "he, she," or "he/she." We recommend avoiding the use of descriptors that refer to personal attributes such as age, gender, race, ethnicity, culture, sexual orientation, disability or health condition unless they are relevant and valid. These guidelines are meant as a point of reference to help identify appropriate language but are by no means exhaustive or definitive.
Changes to authorship
This policy concerns the addition, deletion, or rearrangement of author names in the authorship of accepted manuscripts:
Before the accepted manuscript is published in an online issue: Requests to add or remove an author, or to rearrange the author names, must be sent to the Journal Manager from the corresponding author of the accepted manuscript and must include: (a) the reason the name should be added or removed, or the author names rearranged and (b) written confirmation (e-mail, fax, letter) from all authors that they agree with the addition, removal or rearrangement. In the case of addition or removal of authors, this includes confirmation from the author being added or removed. Requests that are not sent by the corresponding author will be forwarded by the Journal Manager to the corresponding author, who must follow the procedure as described above. Note that: (1) Journal Managers will inform the Specialty Editors of any such requests and (2) publication of the accepted manuscript in an online issue is suspended until authorship has been agreed.
After the accepted manuscript is published in an online issue: Any requests to add, delete, or rearrange author names in an article published in an online issue will follow the same policies as noted above and result in a corrigendum.
Manuscript categories
During submission the author must select a category from the following list: Review Article, Research Article, Book Review, Letter to the Editor. In preparing submissions, authors should check the general requirements for the preparation of manuscripts (see below)
Review articles
As well as invited articles we welcome submitted reviews on topics of current interest in obstetrics and gynecology. Reviews are allowed a maximum of 3500 words (excluding title page, abstract and references), 10 figures and 10 tables. The reference list should not exceed 3 pages.
Expert Opinions
These are generally ″invited″ by the Editor-in-Chief but submission may be considered, with a maximum of 2000 words, 20 citations and 2 figures or 2 tables.
Research articles
For details, see below: ″General Requirements for the preparation of manuscripts″. There is a limit of 2500 words (excluding title page, abstract and references), 10 figures and 10 tables. The reference list should not exceed 3 pages.
Letters to the Editor are limited to a maximum of 600 words (excluding references, names and addresses of the signers, and the phrase "to the Editor"). Only one type of letter will be considered for publication:
Letter to the Editor - Brief Communication giving a brief case presentation or short report of a pertinent clinical observation. Please use the correct format following the criteria: max 600 words, max 5 references, max 1 table or 1 figure, no abstract, no keywords, no headings. The information must be presented as a true Letter, e.g. starting with ″Dear Editor, we found that... etc.″ Brief communications that do not meet this criteria will be returned to the author.
Announcements of major meetings and other significant activities should be sent to the Editor-in-Chief. Editorial review process
Authors are responsible for following the criteria for the manuscript categories listed above before submitting the article to the Editorial Office. Articles not meeting these criteria will be rejected immediately without going through to peer review.
At submission authors will be asked to assign their article to a specialty subject area covered by the journal: obstetrics, maternal-fetal medicine, reproductive medicine and endocrinology, gynecology, gynecology oncology and urogynecology. All articles will undergo an initial review by an Advisory Board Editor expert in a particular specialty area. Articles will be assessed for:
- having sound methodological structure
- reporting novel results
- driving the field forward
- being within the scope of the journal
- being written clearly and understandably for a reviewer to do his/her job properly, and
- a potential for FastTrack review and publication
Articles not meeting these criteria will be rejected immediately without going through to full peer review.
Articles that have passed the initial review process are assigned by the Editorial Office to a Specialty Editor on the basis of the corresponding author's address. At least 2 independent reviewers are assigned per article for a systematic review of the article's aims, methodology, results and conclusions.
Following peer review, articles may be accepted without revision, accepted pending minor revision, not accepted but eligible for re-submission following major revision, or rejected. No more than two revision cycles are permitted per article - articles that after two revisions have still not adequately addressed the reviewers and Specialty Editors concerns will be rejected.
Authors are advised that during the review process the reviewers and/or the Specialty Editor may request additional statistical and language review. These articles will be reviewed by respectively an independent Statistical Advisor and Language Editor to the journal, either of whom may subsequently request additional changes prior to final acceptance of the manuscript. Author's suggested reviewers
With their submitted manuscript, authors must provide the names and addresses of at least two reviewers for the consideration of the Editors in the Comments field during the online submission.
Human and non-human experimentation
The Editors require that manuscripts from a particular institution are submitted with the requisite authority (Ethical Committee). Reports of experiments on animals should state that the guidelines for the care and use of animals approved by the local institution were followed. For work described in your article involving human experimental investigations of any kind, must have been carried out in accordance with The Code of Ethics of the Declaration of Helsinki
Copyright
Upon acceptance of an article, authors will be asked to complete a 'Journal Publishing Agreement' (see more information on this). An e-mail will be sent to the corresponding author confirming receipt of the manuscript together with a 'Journal Publishing Agreement' form or a link to the online version of this agreement.
Subscribers may reproduce tables of contents or prepare lists of articles including abstracts for internal circulation within their institutions. Permission of the Publisher is required for resale or distribution outside the institution and for all other derivative works, including compilations and translations. If excerpts from other copyrighted works are included, the author(s) must obtain written permission from the copyright owners and credit the source(s) in the article. Elsevier has preprinted forms for use by authors in these cases.
Role of the funding source
You are requested to identify who provided financial support for the conduct of the research and/or preparation of the article and to briefly describe the role of the sponsor(s), if any, in study design; in the collection, analysis and interpretation of data; in the writing of the report; and in the decision to submit the article for publication. If the funding source(s) had no such involvement then this should be stated.
Open access
Please visit our Open Access page for more information.
English language help service
Upon request, Elsevier will direct authors to an agent who can check and improve the English of their paper (before submission). Please visit our Support Center for further information.
Online submission
Submission to the European Journal of Obstetrics & Gynecology and Reproductive Biology (EJOG) proceeds totally online. Paper copies of submissions are no longer acceptable. Via the web submission system for this journal, https://www.editorialmanager.com/euro you will be guided stepwise through the creation and uploading of the various files. You will need to provide an electronic version of your manuscript and a separate electronic version of the abstract. You must select a category for your manuscript (see below). Once the uploading is done, the system automatically generates an electronic (PDF) proof, which is then used for reviewing. All correspondence, including the Editor's decision and request for revisions, will be by e-mail.
Referees
Please submit the names and institutional e-mail addresses of several potential referees. For more details, visit our Support site. Note that the editor retains the sole right to decide whether or not the suggested reviewers are used.
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https://www.elsevier.com/journals/european-journal-of-obstetrics-and-gynecology-and-reproductive-biology/0301-2115/guide-for-authors
